Stefan Wienecke GmbH
30659 Hannover / Germany
Tel. +49 (0)511 / 647 40 0
Fax +49 (0)511 / 647 40 40
Date: June 22nd, 2021
1. Basic information on data processing and legal bases
1.2 The terms used, such as “personal data” or their “processing”, we refer to the definitions in Art. 4 of the Basic Data Protection Ordinance (DSGVO).
The personal data of users processed within the scope of this online offer include usage data (e.g., the websites visited on our online offer, interest in our products) and content data (e.g., entries in the contact form).
1.3 The term “user” covers all categories of data subjects. These include our business partners, customers, interested parties and other visitors to our online offering. The terms used, such as “user”, are to be understood as gender-neutral.
1.4 We process personal user data only in compliance with the relevant data protection regulations. This means that user data will only be processed if a legal permission has been obtained. This means, in particular if data processing is necessary for the provision of our contractual services (e.g. processing of quotations) and online services, or is required by law, if the user has given his or her consent, as well as on the basis of our legitimate interests (i.e. interest in the analysis, optimisation and economic operation and security of our online services within the meaning of Art. 6 Para. 1 letter f. DSGVO, in particular for range measurement, creation of profiles for advertising and marketing purposes, collection of access data and use of third-party services.
1.5 We point out that the legal basis of the consents Art. 6 para. 1 lit. a. and Art. 7 DSGVO, the legal basis for the processing for the fulfilment of our services and implementation of contractual measures Art. 6 para. 1 lit. b. DSGVO, the legal basis for processing to fulfil our legal obligations Art. 6 para. 1 lit. c. DSGVO, and the legal basis for processing to protect our legitimate interests Art. 6 para. 1 lit. f. DSGVO is.
2 Security measures
2.1 We take organizational, contractual and technical security measures in accordance with the state of the art in order to ensure that the provisions of data protection laws are observed and thus to protect the data processed by us against accidental or intentional manipulation, loss, destruction or against access by unauthorized persons.
The security measures include in particular the encrypted transmission of data between your browser and our server.
3. Disclosure of data to third parties and third-party providers
3.1 Data will only be passed on to third parties within the framework of legal requirements. We only pass on user data to third parties if, for example, this is necessary for contractual purposes on the basis of Art. 6 para. 1 lit. b) DSGVO or on the basis of legitimate interests pursuant to Art. 6 para. 1 lit. f. DSGVO on the economic and effective operation of our business operations.
3.2 If we use subcontractors to provide our services, we will take appropriate legal precautions as well as appropriate technical and organisational measures to ensure the protection of personal data in accordance with the relevant statutory provisions.
3.3 If content, tools or other means from other providers (hereinafter jointly referred to as “third party providers”) are used in the context of this data protection declaration and their named registered office is in a third country, it is to be assumed that data is transferred to the countries in which the third party providers have their registered office. Third countries are countries in which the DSGVO is not directly applicable law, i.e. in principle countries outside the EU or the European Economic Area. The transfer of data to third countries takes place either if an appropriate level of data protection, user consent or other legal permission is available.
4. Performance of Contractual Services
4.1 We process inventory data (e.g., names and addresses as well as contact data of users), contract data (e.g., services used, names of contact persons, payment information) for the purpose of fulfilling our contractual obligations and services pursuant to Art. 6 para. 1 lit b. DSGVO.
When registering, re-registering and using our online services (processing of quotations), we store the IP address and the time of the respective user action. The data is stored on the basis of our legitimate interests as well as the user’s protection against misuse and other unauthorized use. A passing on of this data to third parties does not take place in principle, unless it is necessary to pursue our claims or there is a legal obligation in accordance with Art. 6 para. 1 lit. c DSGVO.
5. Establishment of Contact
5.1 When contacting us (via contact form, price inquiry or e-mail), the user’s details will be processed for processing the contact request and its handling in accordance with Art. 6 Para. 1 lit. b) DSGVO. These data are deleted when they are no longer necessary for the purposes for which they were collected or otherwise processed.
6. Collection of Access Data and Log Files
6.1 On the basis of our legitimate interests within the meaning of Art. 7 para. 1 lit. f. DSGVO data on each access to the server on which this service is located (so-called server log files). Access data includes the name of the accessed website, file, date and time of access, transferred data volume, notification of successful access, browser type and version, the user’s operating system, referrer URL (the previously visited page), IP address and the requesting provider.
6.2 Log file information is stored for a maximum of seven days for security reasons (e.g. to investigate misuse or fraud) and then deleted. Data whose further storage is required for evidentiary purposes are excluded from deletion until the respective incident has been finally clarified.
7. Cookies and Range Measurement
7.1 Cookies are information that is transferred from our web server or third party web servers to the user’s web browser and stored there for later retrieval. Cookies can be small files or other types of information storage.
7.2 We use “session cookies” that are only stored on our website for the duration of your current visit (e.g. to enable the storage of your login status or the shopping basket function and thus the use of our online offer at all). A randomly generated unique identification number, a so-called session ID, is stored in a session cookie. A cookie also contains information about its origin and the storage period. These cookies cannot store any other data. Session cookies are deleted when you have finished using our online offer and log out or close your browser, for example.
7.3 If users do not want cookies to be stored on their computer, they are asked to deactivate the corresponding option in the system settings of their browser. Stored cookies can be deleted in the system settings of the browser. The exclusion of cookies can lead to functional restrictions of this online offer.
8. Integration of third-party service providers
We include the following functional and content elements on our website that are obtained from third-party service providers and their servers.
8.1 Google Fonts
8.1.1 Description of the data processing
We integrate the fonts (“Google Fonts”) of the provider Google on our website, whereby the user’s data is used solely for the purpose of displaying the fonts in the user’s browser.
8.1.2 Legal basis of the data processing
The legal basis for the processing of personal data using Google Fonts is Art. 6 para. 1 lit. a) DSGVO.
8.1.3 Possibility of objection
The data collection and storage by Google Fonts can be objected to at any time with effect for the future.
8.1.4 More detailed information about the service provider
8.2 Google Maps
8.2.1 Description of the data processing
We integrate the maps of the service “Google Maps” of the provider Google on our website. The processed data may include in particular IP addresses and location data of the users.
8.2.2 Legal basis of the data processing
The legal basis for the processing of personal data using Google Maps is Art. 6 para. 1 lit. a) DSGVO.
8.2.3 Possibility of objection
The data collection and storage by Google Maps can be objected to at any time with effect for the future.
8.2.4 More detailed information about the service provider
8.3 Google reCAPTCHA
8.3.1 Description of the data processing
We integrate the “reCAPTCHA” function of the provider Google on our website to ensure that entries (e.g. in online forms) are made by humans and not by machines (“bots”). The processed data may include IP addresses, information on operating systems, devices or browsers used, language settings, location, mouse movements, keyboard strokes, time spent on websites, previously visited websites, interactions with reCaptcha on other websites, possibly cookies as well as results of manual recognition processes (e.g. answering questions asked or selecting objects in images).
8.3.2 Legal basis of the data processing
The legal basis for the processing of personal data using Google reCAPTCHA is Art. 6 para. 1 lit. a) DSGVO.
8.3.3 Possibility of objection
The data collection and storage by Google reCAPTCHA can be objected to at any time with effect for the future.
8.3.4 More detailed information about the service provider
8.4.1 Description of the data processing
We include videos from the company Vimeo on our website in order to present high-quality videos. When you access a Vimeo video, your server connects to Vimeo’s servers. The data processed may include your IP address, technical information about your browser type, your operating system, and information about what activities you perform on our website.
8.4.2 Legal basis of the data processing
The legal basis for the processing of personal data using Vimeo is Art. 6 para. 1 lit. a) DSGVO.
8.4.3 Possibility of objection:
The data collection and storage by Vimeo can be objected to at any time with effect for the future.
8.4.4 More detailed information about the service provider
9. Social Plugins
We also use Social Plugins (Facebook, Instagram, LinkedIn, Youtube) on our website on the legal basis of Art. 6 para. 1 f) DSGVO. The plugins are inactive unless they are activated by you. If you do not want one of the operators of these social networks to collect data about you via our website and possibly link it to your membership data stored with the respective operator, please do not activate any of these Social Plugins. If you activate one or more of the respective Social Plugins by clicking on them, a direct connection to the servers of Facebook, Instagram, LinkedIn or Youtube will be established via your browser. By activating the respective Social Plugin, the information that the page of our website containing the respective Social Plugin has been accessed by you may already be transmitted to Facebook, Instagram, LinkedIn or Youtube. If you are logged into one of the aforementioned social networks at this time, your visit to our pages and all of your interactions in connection with the Social Plugins may be assigned to your respective profile there and stored by the respective operator of the social network or by third parties. Even if you do not have a profile with one of the aforementioned social networks, it cannot be ruled out that by activating one of the Social Plugins your IP address will be stored by third parties. With regard to the purpose and scope of the data collection as well as the processing and use of the data by the various social networks, we refer to their respective privacy policies:
10. Rights of Users
10.1 Users have the right, upon request and free of charge, to receive information about the personal data that we have stored about them.
10.2 In addition, users have the right to correct inaccurate data, to limit the processing and deletion of their personal data, if applicable, to assert their rights to data portability and, in the event of the assumption of unlawful data processing, to file a complaint with the competent supervisory authority.
10.3 Users may also revoke their consent, in principle with effect for the future.
11. Deletion of Data
11.1 The data stored by us will be deleted as soon as it is no longer required for its intended purpose and there are no legal storage obligations to prevent deletion. If the user’s data are not deleted because they are necessary for other and legally permissible purposes, their processing is restricted. This means that the data is blocked and not processed for other purposes. This applies, for example, to user data that must be retained for commercial or tax reasons.
11.2 In accordance with statutory requirements, the records shall be kept for 6 years in accordance with § 257 (1) HGB (trading books, inventories, opening balance sheets, annual financial statements, commercial letters, accounting documents, etc.) and for 10 years in accordance with § 147 (1) AO (books, records, management reports, accounting documents, commercial and business letters, documents relevant to taxation, etc.).
12. Right of Objection
12.1 Users can object to the future processing of their personal data in accordance with legal requirements at any time. The objection may be lodged in particular against processing for direct marketing purposes.
13. Changes to the Data Protection Declaration
13.1 We reserve the right to change the data protection declaration in order to adapt it to changed legal situations or in the event of changes to the service or data processing. However, this only applies with regard to declarations on data processing. If user consents are required or components of the data protection declaration contain provisions of the contractual relationship with the users, the changes will only be made with the users’ consent.
13.2 Users are asked to inform themselves regularly about the contents of the data protection declaration.